Once you've reflected in the Recruit stage, it's time to select your preferred candidate. Ensure the person you have selected ticks all the right boxes. If they don't, don't feel pressured to progress. VR can assist you in another round of recruitment.
Once you're confident with your selection, you'll need to get in contact with your chosen candidate.
What you need to do:
- Affirm your interest in them joining your mission expression/program
- Confirm their interest in progressing
- Answer any questions they may have
- Outline next steps
To progress their onboarding, you will have to collect essential information required for safe and effective engagement.
- Complete the Mission Volunteer Registration Form
- Contact their referees.
- Complete Volunteer Reference Check Form
- Conduct any required integrity checks as per approved TSA process.
- Collect and verify any required certificates or specialised insurance.
Helpful resources:
If the above has been satisfied, you will need to confirm either in writing or over the phone, first-day details including:
- First-day start date and time
- Location and parking/public transport options
- Contact person on the day
- Dress code
- Anything they need to bring
You should also review or provide the following:
- Mission Volunteer Registration Form: this was completed in the 'gather information' step, here you will simply need to review and sign the document
- Mission Volunteer Agreement: to be read and signed before commencing position
- Mission Volunteer Handbook: give the opportunity to read before their commencement (click here for Mission Volunteer Handbook Print Pack)
Situational Forms:
- Authority to Drive (Vic, Tas, SA/NT & WA)
- Casual Driver Declaration (NSW/ACT & Qld)
- IP Deed (coming soon)
- Deed of Confidentiality (coming soon)
Helpful resource:
- Pre-commencement Checklist (coming soon)
Record keeping is an essential step for us as an organisation. Not only does it secure the volunteer's involvement, but it is also how we evidence as an organisation that we have completed all requirements.
What you need to do:
- Ensure you have co-signed paperwork where required
- Enter the required information into your approved TSA system (VMS or VRR). This includes:
- Approved volunteer position
- Integrity check information (Police Check and WWCC/WWVP)
- All physical files should be securely stored at your site. This can be stored via a physical filing system or a secure digital one.
Helpful resources:
- Mission Volunteer Record-Keeping Procedure (coming soon)
It is important to notify unsuccessful candidates of your decision. By doing so, you are reducing their wait ensuring they have a dignified experience with The Salvos.
What you need to do:
- Make contact with the unsuccessful candidate(s) either in person, phone or email (last resort)
- Provide feedback on their interview and clarify what you were looking for (use Position Profile as guidance)
- Understandably, they may feel disappointed. Be empathetic of their feelings and provide some support
- Where it is appropriate to do so, provide some alternative opportunities either at your mission expression or direct them to other general opportunities such as Red Shield Appeal